Permissions

Managing users and administering the space are two different rights. The user list is where you work with people; this screen decides who is allowed to work there at all.

What permissions are good for

Administering a space is rarely one person’s job forever. This screen is where the right is handed on, and the only place where you can read who holds it right now.

• An HR colleague is to start managing training. She already has an account in the space. Start typing her name and pick her from the suggestions. That makes her a manager. Nobody lends her their sign-in and nobody does the work for her.
• A colleague is leaving or changing role. The screen will not prompt you, because it shows the right, not what the person does. Go through the list and read who still holds the administrative right. You find out before someone else runs into it.
• An auditor wants the list of administrators. Read it from this screen: each row is a person and their right, and owners are marked Vlastník. You do not have to ask around the company who has access to the settings.
• The new administrator is not in the space yet. The field searches only among existing accounts, so add them through the user list first and promote them afterwards. You save yourself searching in vain for a name that is not here yet.

Permissions say who may. What those people actually do, and when they were last active, is shown in the user list.

Promoting someone

123

Permissions with the autocomplete open on a matching colleague

• (1) Start typing a name or address in Přidat uživatele jako manažera.
• (2) The field searches as you type and offers matching people. It looks only among accounts that already exist in this space — a manager is promoted, never invited from here.
• (3) Pick someone. Picking them makes them a manager straight away, with nothing to confirm, and they join the list below, where each row shows the person and the right they hold.

The Přidat manažera button adds nobody; it only moves the cursor into the field. The suggestions also list only ordinary users: anyone who is already a manager or an owner is not offered.

Making a manager an owner

An owner is made from a manager, not straight from an ordinary user. If the person is not a manager yet, add them first as described above.

1. Find the person’s row in the list of managers. Owners have a star by their name.
2. Click the three dots at the end of the row.
3. Choose Změnit na vlastníka.

The change applies at once and there is nothing more to confirm. The application reports it with the message “Uživatel … je nyní vlastník” and the row shows Vlastník.

For an owner the same menu offers Změnit na manažera, and every row has Odebrat oprávnění, which makes the person an ordinary user again. They keep their account.

Only an owner may change owners’ roles. A manager does not see Změnit na vlastníka in the three-dots menu and cannot remove an owner’s rights. Nobody has the menu on their own row, so nobody changes their own role.

Owner and manager

More than one account can hold the owner right, with no limit on how many. This space lists three people, all marked Vlastník.

Promotion adds ownership rather than transferring it. Whoever makes someone an owner stays an owner. To hand ownership over, make the new owner first, and the new owner then changes the previous one to a manager.

On top of what a manager may do, an owner may:

• change the space’s general settings; a manager can change only the language there,
• manage Platby a předplatné, that is change the plan and the billing e-mails,
• sell content (only an owner sees the sales button in content management),
• make people owners, turn owners back into managers and remove their rights.

What to watch for

This screen shows the right, not the person’s behaviour — nothing here says whether a manager is still active.

That makes the list worth re-reading whenever someone changes role or leaves, because the screen will never prompt you. Inactivity is visible in the user list instead.